Due diligence pack — memo for the assembler
How to assemble Annex C (Due Diligence Pack) for one signing. Written as an instruction: a person or an agent follows it step by step and fills the inventory C1.
Inputs
- the signing date, the Plot (sinwood-N) and the Holder's name
- the Company's document file: Title, Surat Ukur, deeds, PBB receipts
- access to OSS for the PKKPR printouts
Steps
| day | step | result |
|---|---|---|
| T−30 to T−10 | order the BPN non-encumbrance search for HGB 00048/Gesing through the PPAT | search dated within 30 days of signing |
| T−10 | ask the notary for certified copies (legalisir) of items 1, 2, 5, 6, 9 and 10 of C1 | certified copies |
| T−7 | print from OSS the PKKPR of sinwood and of HGB 00052/Gesing; print the company licences page | items 3, 4, 11 |
| T−7 | take the current-year PBB receipt from the Company file and copy it | item 7 |
| T−5 | check every number and date against Annex A (Estate Registry) and Annex B (Plot Boundary); a mismatch goes to the Director the same day | numbers agree |
| T−5 | count the pages of each document; fill number, date, form and pages in C1 | inventory filled |
| T−3 | deliver the pack to the Holder with two printed copies of C1 and C2 | Holder reviews |
| T0 | at signing, both sides sign C2; the PPAT performs pengecekan sertifikat; one signed copy to each side | pack delivered |
| T0 | scan the signed C1 and C2 into the Company file under the Plot number; enter the handover date in the register of leases | record kept |
Checks before handover
- every copy legible, every page stamped by the notary where the form says certified copy
- the BPN search names HGB 00048/Gesing and shows no encumbrance
- the Director's appointment deed shows the Director who signs the lease